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Administrative Assistant

156315
Singapore, Singapore, Singapore
Dec 17, 2018

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Job Description

Description

Xilinx develops highly flexible and adaptive processing platforms that enable rapid innovation across a variety of technologies - from the endpoint to the edge to the cloud. Xilinx is the inventor of the FPGA, hardware programmable SoCs and the ACAP (Adaptive Compute Acceleration Platform), designed to deliver the most dynamic processor technology in the industry and enable the adaptable, intelligent and connected world of the future in a multitude of markets including Data Center (Compute, Storage and Networking); Wireless/5G and Wired Communications; Automotive/ADAS; Emulation & Prototyping; Aerospace & Defense; Industrial Scientific & Medical, and others. Xilinx's core strengths simultaneously address major industry trends including the explosion of data, heterogeneous computing after Moore's Law, and the dawn of artificial intelligence (AI).

Our global team is growing and we are looking for bold, collaborative and creative people to help us lead the industry transformation to build an adaptable intelligent world. We believe that by embracing diverse ideas, striving for excellence in all that we do, and working together as a unified team, we can accomplish anything. Come do your best work and live your best life as part of the ONEXILINX team! 

The candidate is expected to support the organization to:
  • Answer and direct phone calls to relevant staff
  • Schedule meetings and appointments
  • Take notes and minutes in meetings
  • Order and take stock of office supplies
  • Being a point of contact for a range of staff and external stakeholders
  • Prepare documents for meetings and business trips
  • Process and direct mail and incoming packages or deliveries
  • Greet and direct visitors and new staff to the organization
  • Write and issue emails to teams and departments on behalf of teams or senior staff
  • Research and book travel arrangements for staff members
  • Find ways to improve administrative processes

 

The candidate should possess at least 3 years of proven experience as an administrative assistant, virtual assistant or office admin assistant as well as have:

 

·       Knowledge of office management systems and procedures

·       Working knowledge of office equipment, like printers and fax machines

·       Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

·       Excellent time management skills and the ability to prioritize work

·       Attention to detail and problem-solving skills

·       Excellent written and verbal communication skills

·       Strong organizational skills with the ability to multi-task

 

The candidate should also have at least ‘O’ Levels or equivalent, with additional qualifications as an Administrative assistant or Secretary being a plus.

 

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