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Associate Administrative Assistant

156051
San Jose, CA, United States
Oct 24, 2018

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Job Description

Description

Xilinx develops highly flexible and adaptive processing platforms that enable rapid innovation across a variety of technologies - from the endpoint to the edge to the cloud. Xilinx is the inventor of the FPGA, hardware programmable SoCs and the ACAP (Adaptive Compute Acceleration Platform), designed to deliver the most dynamic processor technology in the industry and enable the adaptable, intelligent and connected world of the future in a multitude of markets including Data Center (Compute, Storage and Networking); Wireless/5G and Wired Communications; Automotive/ADAS; Emulation & Prototyping; Aerospace & Defense; Industrial Scientific & Medical, and others. Xilinx's core strengths simultaneously address major industry trends including the explosion of data, heterogeneous computing after Moore's Law, and the dawn of artificial intelligence (AI).

Our global team is growing and we are looking for bold, collaborative and creative people to help us lead the industry transformation to build an adaptable intelligent world. We believe that by embracing diverse ideas, striving for excellence in all that we do, and working together as a unified team, we can accomplish anything. Come do your best work and live your best life as part of the ONEXILINX team!

 

We are looking for an Associate Administrative Assistant to help support the Finance organization with daily administrative tasks.  The ideal candidate will be hard-working, intelligent, professional and able to undertake a variety of office tasks.

 

 

In general, these tasks are assisting the Senior Administrative Assistants supporting the CFO, the SVP of Corporate Development and Investor Relations, and the CEO as well as the direct support of select senior managers and executives in the finance group. 

 

Other Responsibilities include:

 

 

  • ·    Calendar management
  • Mail sorting and delivery
  • Ordering office supplies
  • Assisting with the logistics of meetings, including obtaining conference rooms and ordering catering
  • Assisting with travel arrangements
  • Processing expense reports,
  • Setting up new employees (ordering equipment, obtaining a cubicle, ordering business cards)
  • Assisting other Administrative Assistants as time allows.

 

 

This person should be comfortable working with a high degree of attention to detail, operate with the utmost discretion and energetically pursue new and effective ways to achieve better results. 

 

This is a great first position for an aspiring administrative professional, and offers exposure to the most senior executives in the company  

Qualifications:

 

  • Excellent organizational and time management skills
  • Problem anticipation and solving skills
  • Excellent written and verbal communication skills
  • Professional demeanor under stress
  • Team player
  • Understanding of office management procedures
  • Working knowledge of office equipment
  • Proficiency in Oracle, MS Office, Outlook, Concur or demonstrated proficiency in learning similar office software tools
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